Use this when

Your business is authorizing a supplier purchase before an invoice arrives.

Then

Match the delivery and vendor invoice to this purchase order.

Review before sharing

Check names, dates, totals, and scope. Use a secure system for sensitive details that do not belong in a simple form.

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Live document preview1.0.0

Your business

Purchase Order

1.0.0

Your completed fields will appear here. Load the example to see a finished document.

Agent-readable document text

PURCHASE ORDER
Document version 1.0.0


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Template notes

Practical review notes

This template helps create a consistent business record from the information you provide. Review it for accuracy, keep the supporting approval or receipt with the finished file, and use qualified advice when legal, tax, payroll, regulated, or location-specific requirements matter.

Good practice

Use a consistent document number.
Keep the source approval or receipt with the form.
Review names, dates, totals, and scope before sending.

Machine access

Agents can inspect and validate the same versioned fields used here.

View JSON Schema →

Inspect JSON Schema

{
  "$schema": "https://json-schema.org/draft/2020-12/schema",
  "$id": "https://freebusinessforms.com/schemas/purchase-order.json",
  "title": "Purchase Order",
  "description": "Give a vendor a clear, numbered request for goods or services, delivery details, and agreed pricing.",
  "type": "object",
  "additionalProperties": false,
  "properties": {
    "business_name": {
      "title": "Purchasing business",
      "type": "string"
    },
    "business_contact": {
      "title": "Buyer contact",
      "type": "string"
    },
    "vendor_name": {
      "title": "Vendor name",
      "type": "string"
    },
    "vendor_contact": {
      "title": "Vendor contact",
      "type": "string"
    },
    "document_number": {
      "title": "PO number",
      "type": "string"
    },
    "issue_date": {
      "title": "Order date",
      "type": "string",
      "format": "date"
    },
    "delivery_date": {
      "title": "Requested delivery",
      "type": "string",
      "format": "date"
    },
    "delivery_address": {
      "title": "Delivery address",
      "type": "string"
    },
    "payment_terms": {
      "title": "Payment terms",
      "type": "string"
    },
    "tax_rate": {
      "title": "Tax rate (%)",
      "type": "number"
    },
    "notes": {
      "title": "Order notes",
      "type": "string"
    },
    "line_items": {
      "title": "Line items",
      "type": "array",
      "items": {
        "type": "object",
        "required": [
          "description",
          "quantity",
          "rate"
        ],
        "properties": {
          "description": {
            "type": "string"
          },
          "quantity": {
            "type": "number",
            "minimum": 0
          },
          "rate": {
            "type": "number",
            "minimum": 0
          }
        }
      }
    }
  },
  "required": [
    "business_name",
    "vendor_name",
    "document_number",
    "issue_date"
  ],
  "x-form-version": "1.0.0"
}