Apology For Incorrect Collection Letter

(your name)

(street city, state, zip)



street city, state, zip)


Dear Sir or Madam:

Thank you for sending your payment check on your _____ (month) bill. Our collection letters proceed automatically and occasionally a payment crosses in the mail. This is obviously what happened in your case.  Your check, of course, has been properly documented and your account is currently marked paid in full.