Free Employee Warning Letter

There are many circumstances in business that arise where the employer must issue warnings to the employee.

When it comes to issuing an employee warning letter, it must be remembered that it is an important letter to bring to the employee’s attention about actions the employee has committed that are contrary to company policies and procedures.

Most companies have specific procedures in place to deal with employees for breaking or ignoring workplace rules. These could involve minor disciplinary actions up and to terminating the employee.

But not all companies get down to punitive action immediately. In some companies an infraction would first call for an employee warning letter which would help to put on record the rule or policy violated by the employee and any possible repercussions that this may have.

It helps to remember that every company is a collection of people who come together and work for achieving shared and common objectives. In such a scenario it is essential that people cooperate with one another and follow the rules so there are very few problems.

In order to achieve these common goals, every company has its set of rules and regulations. When an employee warning letter is issued, it should be properly documented in the employee’s record or personnel file. Keeping a copy of the letter in the employee’s file ensures the letter can be referred to and retrieved if needed.

Sometimes warning letters are used for evidence in the case of litigation and lawsuits that may be filed by an employee against their employer. This is one of the main reasons why the HR department of companies ensures that such an employee warning letter is carefully stored for future need.

Given the serious nature of an employee warning letter, you should ensure that it is properly and accurately filled out. You have to mention the specific clauses and rules the employee has violated and the exact instance of misconduct committed by the employee.

The letter should not be rambling or steeped in legalese, because that can be confusing and open to diverse legal interpretations later. If needed, it should be written using the help of your company attorney or legal expert.

Download our Free Employee Warning Letter